Senior Human Resources Assistant - United Nations, United States, Deadline: May-25-2016

Posting Title:Senior Human Resources Assistant
Job Code Title:Senior Human Resources Assistant
Department/Office:DEPARTMENT OF FIELD SUPPORT
Duty Station:NEW YORK
Posting Period:26 April 2016 - 25 May 2016
Job Opening Number:57608
Staffing ExerciseN/A

Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.


Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
Org. Setting and Reporting
This position is located in the Field Personnel Operations Service, Field Personnel Division, Department of Field Support. The incumbent reports to the Chief of Section.
Responsibilities
Within delegated authority, the Human Resources Assistant will support missions and will be responsible for the following duties: 

Recruitment and placement
• Researches and provides accurate information to Human Resources Officers and Senior Managers on human resources staffing issues. 
• Oversee and provide expert advice to missions and Service Centers in exercising delegated authorities and responsibilities in the recruitment and staff benefits administration.
• Provides guidance on human resources entitlements, emoluments, rules and regulations, administrative procedures, mission mandates and local conditions (travel and on the ground), safety and security and basic knowledge of the political and geographic area of responsibility. 
• Drafts correspondence on the full range of staffing related issues and for supporting Human Resources Officers as required. 


Administration of entitlements 
• Provides advice on application of policies, regulations, and rules. 
• Reviews and seeks OHRM support on exceptions to policies, regulations, and rules. 
• Provides guidance to missions on human resources entitlements, emoluments, rules and regulations, administrative procedures, mission mandates, and local conditions.
• Monitors issues on conditions of service of staff and advises the supervisor of any developments.


Classification
•Provides advice and answers general queries on classification procedures and processes. 
•Assists in providing documentation and background materials relating to classification appeals.


General 
• Conducts research on precedents, policy rulings and procedures.
• Ensures adequate monitoring of delegated HR transactions in missions and Service Centers. 
• Prepares special reports, monitors the implementation of HR Scorecards, and participates in special human resources projects.
• Supports the mission in their operational workforce planning activities and in the review of staffing aspects of budget submissions; provide operational and strategic inputs.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports. 
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation, input monitoring and implementation in IMIS, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc. 
• Keeps abreast of developments in various areas of human resources.
• Prepares written response to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit. 
• Performs other duties as required.
Competencies
•Professionalism: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting; demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Education
High school diploma or equivalent.
Work Experience
A minimum of ten years of experience in human resources management, administrative services or related area is required. Experience in human resources management as applied in the context of field operations is highly desirable. Experience in application of the internal regulations and rules of an international organization in a operational environment, including administration of a broad range of entitlements and benefits using an ERP application, is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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Senior Human Resources Assistant - United Nations, United States, Deadline: May-25-2016 Senior Human Resources Assistant - United Nations, United States, Deadline: May-25-2016 Reviewed by KHMER-INSIDER on Thursday, April 28, 2016 Rating: 5