Programme Assistant - United Nations, Switzerland, Deadline: May-26-2016

Posting Title:Programme Assistant
Job Code Title:Programme Management Assistant
Duty Station:GENEVA
Posting Period:27 April 2016 - 26 May 2016
Job Opening Number:59717
Staffing ExerciseN/A

Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. Extension of appointment will be subject to budgetary approval. 

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Recruitment for this position is done on a local basis.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.

Having passed the Administrative Assessment Support Test (ASAT) at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in place of the GGST, pending confirmation of validity.
Org. Setting and Reporting
This position is located in the Special Procedures Branch, Thematic Engagement, Special Procedures and Right to Development Division of the Office of the High Commissioner for Human Rights (OHCHR) and the incumbent will work under the general supervision of the Chief of the Special Procedures Branch.
Under the supervision of the Chief of Branch, the incumbent will be responsible for the following duties: 
Organizes and coordinates administrative arrangements for missions and meetings, including travel arrangements, rental of conference rooms and equipment, preparation of attendance lists and background materials and any follow-up actions; provides logistical support during missions and meetings. 
Processes, monitors and follows up requests for budgetary, financial, personnel and other administrative actions, ensuring timeliness and correctness of submissions prepared by staff. 
Assists in regular and extra-budgetary planning and reporting activities, in particular the bi-annual planning proves; provides input to project documents, work-plans, strategic framework, indicators and other tools that guide the substantive work of the Branch. 
Supports the Section Chief by organizing schedules, drafting correspondence / memoranda, updating Team and individual work-plans and tracking time-sensitive tasks assigned to members of the Team. 
Participates in the development / modernization of databases in the Branch and provides feedback to developers as required; participates in the maintenance of filing and reference systems. Performs other duties as required.
Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. 
Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. 
Ability to work well with figures, undertake basic research and gather information from standard sources. 
Demonstrated ability to apply good judgment in the context of assignments given. 
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. 
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. 

Speaks and writes clearly and effectively; 
listens to others, correctly interprets messages from others and responds appropriately;
asks questions to clarify, and exhibits interest in having two-way communication; 
tailors language, tone, style and format to match audience; 
demonstrates openness in sharing information and keeping people informed. 

Works collaboratively with colleagues to achieve organizational goals; 
solicits input by genuinely valuing others' ideas and expertise; 
is willing to learn from others; 
places team agenda before personal agenda; 
supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; 
shares credit for team accomplishments and accepts joint responsibility for team shortcomings. 

Develops clear goals that are consistent with agreed strategies; 
identifies priority activities and assignments; 
adjusts priorities as required; 
allocates appropriate amount of time and resources for completing work; 
foresees risks and allows for contingencies when planning; 
monitors and adjusts plans and actions as necessary; 
uses time efficiently. 

Very good knowledge of word processing, spreadsheets, e-mail and database software.
Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; 
Actively seeks to apply technology to appropriate tasks; 
Shows willingness to learn new technology.
High school diploma or equivalent. The International Computer Driving Licence (ICDL) would be an asset.
Work Experience
At least five years of administrative experience, of which 3 preferably within the United Nations.
Fluency in English and French is required.
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
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Programme Assistant - United Nations, Switzerland, Deadline: May-26-2016 Programme Assistant - United Nations, Switzerland, Deadline: May-26-2016 Reviewed by KHMER-INSIDER on Thursday, April 28, 2016 Rating: 5