FINANCE AND BUDGET ASSISTANT - United Nations, Kenya, Deadline: May-30-2016

Duty Station:NAIROBI
Posting Period:01 April 2016 - 30 May 2016
Job Opening Number:58390
Staffing ExerciseN/A

Special Notice
The purpose of the present Job Opening is to invite applications from prospective candidates who wish to take the Global General Service Test (GGST) in UNON, Nairobi, and are interested to submit their application for Finance and Budget Assistant, GS-4 in UNON. 
The cost of traveling to the examination centre and accommodation (if required) is to be covered by the examinee. Please be advised that the United Nations is not responsible for the cost of travel to the examination centre for positions in the General Service and related categories as they are locally recruited. 
Incomplete applications and applications that are received after the above deadline (11:59 pm New York HQ local time) will not be accepted under any circumstances. Applicants are strongly encouraged to submit their applications early to avoid problems due to heavy last-minute internet traffic. 
Applicants who successfully passed the GGST are strongly encouraged to apply for positions of Finance and Budget Assistant on a GS-4 level, when vacancies occur in the office of the United Nations in Nairobi. Passing the GGST is a prerequisite for recruitment consideration in the General Services and related categories and the evaluation of successful candidates applying for a vacancy may include an assessment exercise which may be followed by competency-based interview.
Org. Setting and Reporting
These positions may be located in the Office of the United Nations in Nairobi. The Finance & Budget Assistant at this level typically reports to the Head of an organizational unit or to a Finance/Budget Officer or Officers.
Within delegated authority, the Finance & Budget Assistant may be responsible for the following duties (these duties are generic and may not be carried out by all Finance & Budget Assistants): 

•Generates budgetary or peacekeeping financing reports, including statistical/financial data for tables, charts and spreadsheets using office software and templates. 
•Amends, rearranges and edits statistical tables. 
•Monitors electronic transmissions of documents (local and overseas) and determines appropriate recipients within the Division or Department.
•Produces layouts of annexes to the budget and overview tables to conform to specifications in the programme budget.
•Summarizes, through statistical tables, all departmental proposals reflecting budgetary and programmatic changes, retrieving information from different updated tables from the Budget Information System and compiles frequently updated reports.
•Takes note of approved appropriations and other data to be reflected in draft reports 
•Prepares notes on budgetary issues as requested/assigned.
•Assigns sequential numbers to manually prepare allotment advices in accordance with account type, i.e., programme budget, miscellaneous (including working capital fund and revenue-producing activities) and projects. Distributes allotment advices, as appropriate. Answers inquiries. 
•Obtains information from other offices, e.g., status of unpaid assessed contributions or voluntary contributions to trust funds or special accounts from Contributions Service, financial statements from Trust Fund Unit.

•Maintains file (both paper and electronic) and databases for the unit.
•Perform basic data entry and extraction functions.
•Update of reconciliation database for entries processed.
•Follow up on un-approved documents.
•Review of ledger entries for correct coding.
•Perform any other duties as may be assigned from time to time.

•Maintains workload statistics 
•Provides general administrative/secretarial support to the officers. 
•Performs other duties as required.
•Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
High school diploma or equivalent is required.
Work Experience
Minimum of 3 years of experience in finance, budget, accounting, or related area is required.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Applications will be screened and carefully assessed on the basis of the eligibility criteria, and only those applicants who are deemed qualified will be convoked for the GGST. The GGST is a computer based test and will be administered in a proctored test centre in Nairobi. 
The GGST consists of three sections: Verbal Reasoning (40 minutes), Numerical Reasoning (45 minutes) and Situational Judgment (20 minutes). The Verbal Reasoning section tests the candidate’s ability to work effectively with written communication. This involves identifying and interpreting relevant written information from the kinds of texts that GS staff is likely to deal with at work, e.g., proposals, emails, letters and reports. The Numerical Reasoning section tests the candidate’s ability to work effectively with numerical information. This involves identifying and interpreting relevant numerical data from the kinds of non-verbal texts that GS staff is likely to deal with, e.g., charts, maps, calendars and tables. The Situational Judgment section tests the candidate’s ability to work effectively in line with the United Nations core values and competencies. This involves identifying the most and least appropriate actions to take in the kinds of realistic, hypothetical situations that GS staff are likely to face in their day-to-day work.
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FINANCE AND BUDGET ASSISTANT - United Nations, Kenya, Deadline: May-30-2016 FINANCE AND BUDGET ASSISTANT - United Nations, Kenya, Deadline: May-30-2016 Reviewed by KHMER-INSIDER on Thursday, April 28, 2016 Rating: 5