Facilities Coordinator (Architect/Engineer) - United Nations, United States, Deadline: Jun-03-2016

Posting Title:Facilities Coordinator (Architect/Engineer)
Job Code Title:ENGINEER
Department/Office:OFFICE OF CENTRAL SUPPORT SERVICES
Duty Station:NEW YORK
Posting Period:05 April 2016 - 03 June 2016
Job Opening Number:57197
Staffing ExerciseN/A

Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Org. Setting and Reporting
This post is located in Facilities Management Service (FMS), Facilities and Commercial Services Division (FCSD), Office of Central Support Services (OCSS), Department of Management. The incumbent is under the direct supervision of the Chief of Overseas Property Management Unit (OPMU).
Responsibilities
Under the direction of the Chief, Overseas Properties Management Unit (OPMU), the incumbent is responsible for the following:

- Overall planning, organization and coordination of the work and data gathering activities for OPMU and Inter-agency Information Exchange Network Unit (in accordance with the functions assigned to FMS/OPMU for these programmes and in consultation with the Chiefs of Administration at the overseas offices). 
- Undertakes and executes special overseas services, contracts, planning, design and construction projects assigned by the Chief, OPMU and conducts research and negotiations on his behalf. 
- Serves as Officer-in-Charge in the absence of the Chief, OPMU. 
- Overall supervision of the Information Exchange Programme and data gathering activities for the Overseas Properties.
- Coordinating active Information Exchange and Productivity Improvement Program. This Unit gathers all the
essential buildings related data from all overseas properties and maintains an active information exchange program regarding the construction projects, contracts and services, so as to benefit from mutual experiences, energy saving programs and productivity measures.
- Providing technical advice/services on behalf of the Organization in the field of building maintenance and
operation where required, including information exchange program and data gathering for the overseas properties. Providing technical analysis of professional firm or construction contractor qualification documentation, evaluating technical properties for design or construction work. Participating in planning missions, if requested, and providing technical advice during such missions. Providing technical and organization support for conferences/meetings planned to be held overseas.
- In consultation with offices/administrations globally, will identify, standardize, develop, monitor and coordinate 
facilities related policy development and dissemination on best practices and common approaches for improved and efficient management. Policies to be developed, inter alia, will include: budgetary & administrative operations, maintenance, alterations, environmental and safety and other facility-related issues. Interpreting technical regulations, codes and standards. In coordination with offices/administrations globally, developing standards/procedures for: space and furniture; existing and future facilities (i.e. security & safety, environmental); and guidelines for the on-going management of buildings (i.e. leasing vs. renting or construction).
Developing and facilitating exchange of common performance indicators that can be applied uniformly to measure performance and improve efficency of services.
- Drafting of reports to the General Assembly and to the various legislative bodies on the progress of overseas
properties contracts, services, construction program, as required. Drafting Status Reports/Briefing Papers, updates and ad hoc reports, on status of the various stages of the programme, as required; communicating findings, recommendations, analysis and concepts to Chief, PDOPS, as appropriate.
- Evaluating, and reviewing proposals relating to rental/lease, major maintenance and alterations originating with overseas offices to ensure accuracy, soundness, feasibility and cost implications. Recommending solutions or
modifications, as appropriate. Analyzing and advising in the planning, design and construction phases of major global projects.
- Keeping abreast, through the relevant litetrature on facilities management, of significant trends and the
development of improved methods and equipment that could be shared with inter-agency network of facilities
managers. Coordinating and organizing yearly information exchange gathering seminar to focus on the common
service aspects of facilities management.
- Providing liaison with the Programme, Planning & Budget Division regarding administrative and budgetary
activities pertaining to overseas properties.
- Facilitating development and implementation of modern communication methods through e-mails, internet, intranet, Websites, common databases and newsletters. Promoting implementation of standardized technology infrastructure at UNHQ, New York and overseas properties. Promoting information exchanges that support client orientation based client feedback and surveys.
Competencies
Professionalism: 
-Ability to design and manage large construction projects including those in international settings
- Demonstrates competency in project and contract management including development of scope of work, evaluation of technical proposals, preparation of cost estimates, schedules and project guidelines
- Good project coordination skills and general knowledge in construction, inspection and handover systems and facilities
- Knowledge of the United Nations or similar large organizations policies, procedures and practices in the areas of budgeting, procurement, administration and safety and security
- Demonstrates analytical skills in handling complex organizational issues
- Conscientious and efficient in meeting commitments, observing deadlines and achieving results; remains calm in stressful situations
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work

Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed


Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
Education
Professional degree in Architecture or Engineering, as required for professional licensure, sub-specialty in other discipline preferred (i.e. architecture with engineering degree, engineering for architectural degree).
Work Experience
Minimum seven years of experience in architecture or engineering, including experience in facilities management (i.e. planning, design, construction, administration, budgetary and supervisory responsibility). Experience in policy development is desirable. Experience in drafting reports to intergovernmental bodies is desirable.
Languages
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. 

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

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Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.


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Facilities Coordinator (Architect/Engineer) - United Nations, United States, Deadline: Jun-03-2016 Facilities Coordinator (Architect/Engineer) - United Nations, United States, Deadline: Jun-03-2016 Reviewed by KHMER-INSIDER on Tuesday, April 12, 2016 Rating: 5