Chief of Section, Travel and Transportation - United Nations, United States, Deadline: Jun-17-2016

Posting Title:Chief of Section, Travel and Transportation
Duty Station:NEW YORK
Posting Period:19 April 2016 - 17 June 2016
Job Opening Number:58020
Staffing ExerciseN/A

Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.
Org. Setting and Reporting
The post is located in the Travel and Transportation Section (TTS), at the Commercial Activities Service of the Facilities and Commercial Services Division in the Office of Central Support Services (OCSS). The incumbent will report directly to the Chief of the Commercial Activities Service under the overall supervision of the Director of Facilities and Commercial Services Division.
Within delegated authority, the Chief of Section, Travel and Transportation Section will have the following responsibilities: 
• Manages the substantive work programme and programmed activities; 
• Co-ordinates the Section's work programme with other activities of the Division, other departments, Funds, Programmes and Agencies within the UN system; 
• Prepares input on travel and transportation briefing material/reports to the General Assembly and other UN bodies; 
• Drafts policy and procedural instructions for approval by senior management; 
• Prepares all requisite reports to audit, inspection and other governing and oversight bodies with relevant input from the respective Units of the Section; 
• Represents the UN Secretariat on travel and transportation related matters in UN system common service bodies at Headquarters; 
• Reviews the Section's budget submissions/programme performance reports; 
• Approves staff performance evaluations (Inspira) and vacancy announcements; 
• Acts as Certifying Officer for travel authorizations and requisitions, and custodian of the OCSS Petty Cash Imprest Account. 

The Chief of Section is also responsible for the following: 
• Manages the Travel Unit which arranges and monitors routing of all official travel undertaken at United Nations expense; 
• Arranges the removal of household goods and personal effects of staff to and from locations worldwide including shipments by civilian police personnel and military observers; 
• Issues travel documents for UN and Specialized Agency staff; 
• Arranges the issuance of visa requirements by the host country; 
• Reports all personnel changes at Headquarters to the host country authorities; 
• Provides/disseminates policy guidance to UN duty stations on behalf of the Assistant Secretary-General, OCSS. 
• Manages the Transportation Operations Unit which manages and maintains the UNHQ vehicle fleet; 
• Manages the administration of the provision of office supplies to the Organization and the receipt of goods/equipment at Headquarters. 
Performs ad-hoc duties as required.
Professionalism: Knowledge in the specific areas being supervised; Ability to produce reports and papers on technical issues and to substantially review and edit the work of other staff in the Section. Knowledge of the procedures and operations pertaining to international travel and transportation, financial rules and regulations, procurement and contract management. Ability to identify priority activities and assignments, and adjust priorities as required. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. 

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Leadership: Serves as a role model that other people want to follow; Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions; Drives for change and improvement; does not accept the status quo; Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. 

Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.
Advanced university degree (Master's or equivalent degree) in Business Administration or a related field. A first-level degree with two additional years of qualifying experience in travel and transportation management may be accepted in lieu of the advanced university degree.
Work Experience
At least 10 years of progressively responsible experience in administrative services including travel and transportation operations or related area is required. Extensive experience in international worldwide travel and transportation management is required. Extensive experience in drafting policy statements and reports is desirable. Extensive experience in Enterprise Resource Planning (ERP) or global information management systems is desirable. Experience in acquisition planning and procurement is desirable. Experience in the provision of global and regional services is desirable.
English and French are the working languages of the United Nations. For this post, fluency in oral and written English is required. Knowledge of a second official UN language is desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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Chief of Section, Travel and Transportation - United Nations, United States, Deadline: Jun-17-2016 Chief of Section, Travel and Transportation - United Nations, United States, Deadline: Jun-17-2016 Reviewed by KHMER-INSIDER on Thursday, April 28, 2016 Rating: 5