Chief, Centres Operations Section - United Nations, United States, Deadline: Jun-05-2016

Posting Title:Chief, Centres Operations Section
Job Code Title:SENIOR ADMINISTRATIVE OFFICER
Department/Office:DEPARTMENT OF PUBLIC INFORMATION
Duty Station:NEW YORK
Posting Period:07 April 2016 - 05 June 2016
Job Opening Number:53681
Staffing ExerciseN/A

Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Staff members of the United Nations Secretariat must fulfill the lateral move(s) requirements, or geographical to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral or geographical move(s) in their Personal History Profile (PHP) and cover note.
Org. Setting and Reporting
This position is located in the Centres Operations Section (COS) of the Information Centres Service (ICS) in the Strategic Communications Division (SCD), United Nations Department of Public Information (DPI).

The COS provides human resources management, finance, and budget support to more than 60 field offices of the DPI in the global network of UN information centres (UNICs). To learn more about the UNICs, visit https://unic.un.org.

The incumbent is under the general supervision of the Director of SCD and reports directly to the Chief of ICS.
Responsibilities
Within delegated authority, Chief, Centres Operations Section will be responsible for the following duties:

• Provides policy guidance to the Chief of Service, on conceptual strategy development and management of the implementation of overall strategies and intra and inter-divisional/departmental policies and procedures.

• Plans and oversees the management of activities undertaken by the Section; ensures that substantive work programmes and programmed activities are carried out in a timely fashion, coordinating diverse projects in the Section, and, in liaison with other organizations of the United Nations System, donors and agencies as appropriate. Manages, supervises and carries out the work programme of the Section under his/her responsibility. Co-ordinates the work carried out by the Section; provides programmatic and substantive reviews of drafts prepared by others.

• Provides substantive input in the preparation of position papers and reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, Committee on Information, the General Assembly and other policy-making organs, as appropriate. Contributes to the reporting to intergovernmental bodies on budget/programme performance or on programmatic/ substantive issues, as appropriate, particularly those presented in biannual and/or annual reports. 

• Ensures that the outputs produced by the Section maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Ensures that all outputs produced by the Section under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates. Prepares inputs for the work programme of the Service, determining priorities, and allocating resources for the completion of outputs and their timely delivery.

• Carries out programmatic/administrative tasks necessary for the functioning of the Section, including preparation of budgets, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for results-based budgeting, evaluation of staff performance (Inspira e-Performance), interviews of candidates for job openings and evaluation of candidates.

• Recruits staff for Section taking due account geographical and gender balance and other institutional values. Manages, guides, develops and trains staff under his/her supervision. Fosters teamwork and communication among staff in the Section and across organizational boundaries. Represents the Organization at inter-agency meetings, seminars, etc. on substantive-related issues. Participates in international, regional or national meetings and provides programmatic/substantive expertise on an issue, or hold programmatic/substantive and organizational discussions with representatives of other institutions.

• Develops and implements strategies to address human resources needs. Monitors and ensures the implementation of appropriate human resources policies and procedures; conditions of service and entitlements; and staff development programmes. Oversees the review and finalization of budget performance reports; monitors variances between approved budgets and actual expenditures. Provides advice and support to relevant intergovernmental and expert bodies in review of budget performance reports.

• Perform other related duties, as required.
Competencies
• PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various administrative rules and regulations of the United Nations common system or a comparable international organization in work situations. Ability to produce reports and papers on complex administrative, budgetary, financial and human resources issues and to review and edit the work of others. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

• LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. 

• MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
An advanced university degree (Master’s degree or equivalent degree) in business or public administration, finance, accounting, human resources management, law, international relations or related area is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of ten years of progressively responsible experience in administration, budget, finance, human resources management or related field is required. Experience supporting complex, organization-wide activities related to personnel management and budget planning in the United Nations common system or a comparable international organization is required. Experience managing recruitment and performance evaluation issues using online talent management systems such as Inspira, PeopleSoft or similar is desirable. Experience working with Enterprise Resources Planning (ERP) systems such as Umoja, SAP or similar is desirable. Experience providing remote support to clients operating in multiple geographical locations and/or time zones is desirable. Experience supervising a diverse work unit is desirable. Experience working in an office providing communications and public information support to a complex international organization is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English, both oral and written, is required. Knowledge of other UN official languages is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. 

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.


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Chief, Centres Operations Section - United Nations, United States, Deadline: Jun-05-2016 Chief, Centres Operations Section - United Nations, United States, Deadline: Jun-05-2016 Reviewed by KHMER-INSIDER on Tuesday, April 12, 2016 Rating: 5