ADMINISTRATIVE ASSISTANT - United Nations, France, Deadline: May-25-2016

Duty Station:PARIS (2000)
Posting Period:26 April 2016 - 25 May 2016
Job Opening Number:57455
Staffing ExerciseN/A

Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by Him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The overall objective of the UNEP's Division of Technology, Industry and Economics (DTIE) is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities ( The position is located in the Division of Technology, Industry and Economics (DTIE), Energy Branch, Paris duty Station.
Under the general supervision of the Energy, Climate and Technology Head of Branch and direct supervision of the Project Administrative Liaison Officer), the incumbent will perform the following tasks: Budget and Treasury: - Provide support with respect to the review, analyse and preparation of the medium-term plan and its revisions; Preparation, enrollment and revision of budgets for supported projects in the financial system (release, un release budgets, appropriation, deployment, redeployment); Preparation of data for enrollment and revision of all financial commitment obligations and corresponding P1-grants for legal instruments; Process Grant Approval requests for P1-grants, PO approval requests via Lotus Note portal; Issue payments (cash advances, reimbursement, refunds to donor) via Lotus Note portal, monitor and record expenditures via service entry sheets (SES) in UMOJA from executing partners against budget allocations; Creation of project structure in UMOJA (new WBS elements via Project Builder); Ledger reconciliations of project financial status on an ongoing basis, processing adjustments for income, expenditures etc; Liaise with OfO finance and UNON on different financial, accounting and budget matters in conjunction with project implementation process; Issue sub-allotments for regional offices; Participation in preparation of closing revisions, verification of the accuracy of input data, ensuring consistency of data in allotments and sub-allotments; Guidance to UNEP Project Managers and project executing partners in preparation of project budget and expenditure reports in line with UNEP guidelines. Other: - Keep-up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. - Maintain and keep up-to date files. May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility. - Perform other related duties as may be assigned.
•Professionalism: Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. 
•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. 
•Planning and Organizing: Ability to develop clear goals that are consistent with agreed strategies; Ability to identify priority activities and assignments and adjust priorities as required; Ability to plan own work, manage conflicting priorities, work under pressure, organize activities in international governmental environments and in developing country contexts. 
•Communication: Sound oral skills and proven drafting ability; ability to develop contacts and foster collaboration with other organizations in order to acquire timely information on current initiatives and studies pertinent to assigned area. Demonstrate openness in sharing information within the Energy Branch and keeping people informed.
Completion of secondary school is required. Additional professional training in finance, accounting, administration or a related area is required.
Work Experience
A minimum of seven years of progressively responsible work experience in finance, budget, accounting, administrative services or related area is required. Experience within the United Nations is an added advantage.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official languages is desirable.
Evaluation of qualified candidates for this position may include substantive assessment which may be followed by a competency-based interview.
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ADMINISTRATIVE ASSISTANT - United Nations, France, Deadline: May-25-2016 ADMINISTRATIVE ASSISTANT - United Nations, France, Deadline: May-25-2016 Reviewed by KHMER-INSIDER on Thursday, April 28, 2016 Rating: 5