Procurement Officer - United Nations, United States, Deadline: May-18-2014

Posting Title:  Procurement Officer, P3 
Department/ Office:  Department of Management 
Duty Station:  NEW YORK 
Posting Period:  19 March 2014-18 May 2014 
Job Opening number:  14-PRO-DM-33864-R-NEW YORK (X) 

This position is funded for a finite period of one year and may be subject to extension. Owing to the temporary funding nature of this position, recruitment, selection or extension of appointments against this position will be subject to budgetary approval. There is no expectancy, legal or otherwise, of renewal or conversion to any other type of appointment in the Secretariat of the United Nations.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.


Org. Setting and Reporting


The position is located in the Logistics and Transportation Section (LTS), Field Procurement
Service (FPS), Procurement Division (PD), Office of Central Support Services (OCSS),
Department of Management (DM). The incumbent will report to a Procurement Officer/Team
Leader, P-4.




Within delegated authority, the Procurement Officer will be responsible for the following duties:

- Plans, develops and manages all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse logistics and transportation services, taking into account local economic and other condition

- Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle, meeting objectives under tight deadlines.

- Prepares solicitation process, identifies method of solicitation, distributes invitations to tender and conduct all aspects of bid/proposals evaluations and ensures that the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the UN Financial Rules and Regulations.

- Ensures that the source selection process is fair, objective and transparent and that it follows the general principles as set forth in the UN Financial Rules and Regulations.

- Prepares and presents cases to the Headquarters Committee on contracts (HCC

- Participates in and conducts site inspections, bidder’s conferences and contract negotiations.

- Conduct and /or establishes approaches for negotiations and conducts or coordinates all phases of negotiations with all concerned parties, including the negotiations of disputes arising from contracts.

- Keeps abreast of market developments, and maintain and analyzes statistical data, conducts market surveys and researches on logistics and transportation industry

- May provide guidance to new/junior staff.

- Performs ad hoc duties as required.




• PROFESSIONALISM: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services.  Knowledge of contract law and expertise in handling complex contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing.  Ability to shape and influence agreements with requisitioning units and vendors.  Ability to apply technical expertise to resolve a range of issues/problems.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. 

• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. 

• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.




Advanced university degree (Master's degree or equivalent) in business administration, public administration, commerce, engineering, law or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. A certification in procurement is desirable.


Work Experience


A minimum of five years of progressively responsible experience in procurement, contract
management, contract administration or logistics and supply chain management is required.
Two years of experience directly related to first-hand procurement or contracting is required.
Firsthand experience in conducting procurement at the international level for an
intergovernmental organization(s), governmental organization(s), or large multi-national
organizations(s) is desirable. Experience in all phases of procurement in a high-value
procurement operation is desirable.




English and French are the working languages of the United Nations Secretariat. For the post
advertised, fluency in English (oral and written) is required. Knowledge of French is
desirable. Knowledge of other UN official languages is an advantage.


Assessment Method


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.


United Nations Considerations


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
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Procurement Officer - United Nations, United States, Deadline: May-18-2014 Procurement Officer - United Nations, United States, Deadline: May-18-2014 Reviewed by KHMER-INSIDER on Tuesday, April 01, 2014 Rating: 5