ADMINISTRATIVE OFFICER - United Nations, Panama , Deadline: May-12-2014


Posting Title:  ADMINISTRATIVE OFFICER, P4 
Job Code Title:  ADMINISTRATIVE OFFICER 
Department/ Office:  United Nations Environment Programme  
Duty Station:  PANAMA CITY 
Posting Period:  13 March 2014-12 May 2014 
Job Opening number:  14-ADM-UNEP-33904-R-PANAMA CITY (X) 

This position is open for recruitment for an initial period of one year and may be extended subject to availability of funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

 

Org. Setting and Reporting

 

The United Nations Environment Programme (UNEP) is the United Nations system’s designated entity for addressing environmental issues at the global and regional level (www.unep.org). Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.  UNEP's Regional Office for Latin America and the Caribbean helps to implement UNEP's global programs in the Latin America and Caribbean region by initiating, coordinating and catalyzing regional and sub-regional cooperation and action in response to environmental problems and emergencies. The post is located in UNEP Regional Office for Latin America and the Caribbean (ROLAC) at the Panama duty station.

 

Responsibilities

 

Under the supervision of the Regional Deputy Director, the incumbent will carry out the following functions:

1. Budget and Finance: Ensure strategic and efficient management of Environment Fund and Extra-budgetary financial resources; Prepare budgets and costs projects for financial and human resources; Report expenditures and delivery rates both locally and to headquarters; Review and certify financial transactions and reporting; Lead, oversee and coordinate preparation and implementation of the work programme and budget; Regularly inform senior management on Regional and out-posted offices Budget expenditures and rates of delivery.

2. Contribute to efficient programme support operations: Support Programme Officers in project and budget preparation; Analyze operational aspects of project inputs under UNEP-ROLAC;Undertake financial support and oversight functions for projects and out-posted offices; Oversee operational and staffing requirements of the Office and its projects, and ensure optimal staffing of the office and projects; Participate in review meetings to assess managerial and operational capacities, scrutinise reliability and solvency of selected counterparts; Support programme staff on audit recommendations and take corrective action  on audit findings; Promote network relationships for accessing and sharing; Serve as a member of the UN Regional Operations Management Team and provide support to senior management staff of UNEP.

3. Human Resource Management: Ensure the implementation of corporate HR management systems: Support and coordinate actions covering the entire span of human resource activities; ensure consistency in the application of UN rules and procedures; Provide expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations; Represent the Department/Unit at Departmental Panels and appointment bodies; Review post incumbency reports for vacancy management and staffing table control; Coordinate provision of and training on human resources' tools and ensure Administrative and Finance Management Office (AFMO) staff is service oriented; Implement and monitor compliance with HR policies; Establish and maintain a harmonious working environment; foster staff development and empowerment.

4. General Administration: Supervise staff of the AFMO office and ensure that established UNEP procedures and policies are followed: Supervise and monitor the implementation of support services; Ensure adequate training of staff and project personnel; Maintain oversight for the timely provision of goods and services for office and projects following established corporate procedures; provide advice on appropriate contract modalities; Supervise the management of UNEP-ROLAC assets and liabilities and ensure proper inventory control; Ensure UNEP interests are reflected in common system activities related to common services and premises, UN House, cost-recovery and cost-sharing arrangements, privileges and immunities, entitlements and salary surveys, information technology and security.

5. Undertake additional tasks as assigned by the supervisor and/or ROLAC Regional Director.

 

Competencies

 

Professionalism: Knowledge of administrative, financial and budgetary principles and practices, budget development and administration of financial and human resources and knowledge of theories, concepts and methodologies related to results-based budgeting and management (RBB and RBM). Ability to develop budgetary policies, procedures and new programmes and to formulate new strategies and technical approaches to budgetary matters. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions;Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Technological Awareness: Advanced computer skills, including proficiency in relevant software packages. Knowledge of IMIS, Access and EXCEL, would be an asset. Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

 

Education

 

Advanced university degree (Master's or equivalent) in business or public administration, finance, accounting or a related field.  A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

 

Work Experience

 

A minimum of seven (7) years of progressively responsible experience in programme/project administration.  Experience at the international level is required.

 

Languages

 

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English and Spanish is required.  Working knowledge of French or Portuguese is an asset.   Knowledge of another UN official language is an advantage.

 

Assessment Method

 

Evaluation of qualified candidates for this position may include a substantive assessment
which will be followed by a competency-based interview.

 

United Nations Considerations

 

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
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ADMINISTRATIVE OFFICER - United Nations, Panama , Deadline: May-12-2014 ADMINISTRATIVE OFFICER - United Nations, Panama , Deadline: May-12-2014 Reviewed by KHMER-INSIDER on Tuesday, April 01, 2014 Rating: 5