Finance and Budget Officer - United Nations, United States, Deadline: May-03-2014


Posting Title:  Finance and Budget Officer, P4 
Job Code Title:  FINANCE AND BUDGET OFFICER 
Department/ Office:  Department of Peacekeeping Operations 
Duty Station:  NEW YORK 
Posting Period:  4 March 2014-3 May 2014 
Job Opening number:  14-FIN-DPKO-27731-R-NEW YORK (X) 


This position is funded for a finite period of at least year. Extension of the appointment is subject to the extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

 

Org. Setting and Reporting

 

The post of Budget and Finance Officer, P-4 is located in the Budget, Financial Management and Reporting Section of the United Nations Mine Action Service (UNMAS) within the Office of the Rule of Law and Security Institutions as part of the Department of Peacekeeping Operations in New York. The incumbent reports to the Chief of the Section.

 

Responsibilities

 

Budget planning
-Reviews, analyzes and finalizes the preparation of UNMAS Cost Plan and budget proposals for appropriations from peacekeeping budgets.
-Provides draft of substantive report to relevant intergovernmental and expert bodies

Budget preparation
-Reviews, analyzes and finalizes cost estimates, grant proposals and budget proposals for mine action projects, peacekeeping budgets and the annual Cost Plan
-Provides detailed input with respect to resource requirements for budget submissions
-Reviews, analyzes and finalizes peacekeeping budgets
-Assists in securing approval for the budgets from the General Assembly

Budget administration
-Manages and monitors budget implementation and recommends redeployment of funds as necessary
-Monitors expenditures to ensure that they remain within authorized levels.
-Administers and monitors extra-budgetary resources as well as the review of financial agreements, contribution agreements, mine action project documents, MOUs, SLAs and cost plans, ensuring compliance with regulations and rules and established policies and procedures
-Authorizes payment to donors for unspent balances of voluntary contributions to the Trust Fund for Assistance in Mine Action
-Prepares budget performance submissions
-Reviews and finalizes the budget performance reports, analyzing the variances between approved budgets and actual expenditures

General
-Provides advice and guidance to staff members on budgetary and financial policies and procedures, including results-based budgeting.
-In the absence of the Chief, participates in inter-departmental meetings on matters related to resource requirements, programming and budgetary issues.
-Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions.
-Draft reports for intergovernmental bodies and for management on budgetary issues, and correspondence
-Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with budgets and established regulations and rules.
-In the absence of the Chief, ensures the integrity of internal control within UNMAS
-Reviews payments, advances and inter-office charges and monitor the status of obligations and expenditures
-Monitors the status of contributions received from donors
-In the absence of the Chief, represents UNMAS as member of the Grant Committee
-Prepare donor reports and individual financial statements for certification by the Accounts Division
-Review and analyze financial information to be published by UNMAS for accuracy (i.e. for the annual report, donor reports, reports of the Secretary-General to the GA and the Security Council and the UNMAS website)
-In the absence of the Chief, oversee the Management of the information system (ProFi)
-In the absence of the Chief, act as focal point during audits of UNMAS programmes and report on the status of implementation of audit observations/recommendations

Performs other related duties, as assigned.

 

Competencies

 

Professionalism:
Ability to provide specialized advice in a broad range of human resources management, financial, administrative areas to the Head of Department/Office and managers. Ability to apply UN rules, regulations, policies and guidelines in work situations and prepare reports or rational with respect to key administrative decisions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.


Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client

 

Education

 

Advanced university degree (Master’s degree or equivalent) in business administration, accounting or finance or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

 

Work Experience

 

A minimum of seven years of progressively responsible experience in business administration, accounting, budget, finance or related field. Experience with United Nations budgetary procedures, policies and practices is required. Experience involving trustfund management, budget preparation, resource planning, monitoring and analysis of implementation is desirable.

 

Languages

 

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable.

 

Assessment Method

 

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

 

United Nations Considerations

 

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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Finance and Budget Officer - United Nations, United States, Deadline: May-03-2014 Finance and Budget Officer - United Nations, United States, Deadline: May-03-2014 Reviewed by KHMER-INSIDER on Monday, March 31, 2014 Rating: 5