Director, Central Planning and Coordination Division - United Nations, United States, Deadline: May-05-2014


Posting Title:  Director, Central Planning and Coordination Division, D2 
Job Code Title:  DIRECTOR, ADMINISTRATION 
Department/ Office:  Department for General Assembly and Conference Management 
Duty Station:  NEW YORK 
Posting Period:  6 March 2014-5 May 2014 
Job Opening number:  14-ADM-DGACM-33261-D-NEW YORK(G) 

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

An impeccable record for integrity and professional ethical standards is essential. All staff at D-1 level or higher are required to submit a financial disclosure statement upon appointment and annually thereafter.

 

Org. Setting and Reporting

 

The post is located in the Central Planning and Coordination Division (CPCD), Department for General Assembly and Conference Management (DGACM), New York. The Director is accountable to the Under-Secretary-General for General Assembly and Conference Management and reports to and works under the guidance of the Assistant Secretary-General for General Assembly and Conference Management.

 

Responsibilities

 

(1) Manages the Division, its work programme and resources.  S/he coordinates documentation planning and placement across the four duty stations funded from Section 2 of the budget, namely New York, Geneva, Nairobi, Vienna; manages, guides, develops and trains staff;- Fosters teamwork and communication amongst all staff in CPCD and documentation planning and coordination staff at the other duty stations;- Oversees the recruitment of staff for CPCD and, based on consultations with local managers, for all Section 2 documentation planning and coordination functions;- Undertakes the programmatic/administrative tasks including the preparation of budgets, assigning and monitoring of Section 2-wide performance parameters, reporting on budget/programme performance, preparation of inputs for results-based budgeting, evaluation of NY staff and participating in evaluation of  Geneva, Nairobi and Vienna documentation planning and coordination staff  performance, interviews of candidates for job openings and evaluation of candidates;- Formulates and implements the work programme of CPCD and coordinates it with other Section 2 duty stations;-Oversees the management of activities undertaken by CPCD, ensuring that programmed activities are carried out in a timely fashion and coordinates work within CPCD/Department and with other Departments of UN and organizations of the United Nations System;- Ensures that outputs produced by CPCD maintain high-quality standards.
(2). Contributes to formulation and promulgation of the Section 2 overall strategies in the area of conference services and provides leadership to the development of innovative and/or change management programmes in the areas of conference management in all Section 2 duty stations.- Coordinates and oversees the preparation of relevant reports for presentation to the ACABQ, General Assembly and Committee for
Programme Coordination in the area of conference services;- Represents the Department at the above-mentioned bodies;- Represents the Department in negotiations of other bodies on matters pertaining to conference services;- Serves as focal point for
Section 2 internal coordination in the area of delivery of conference  services;- Provides leadership to the development of innovative and/or change management programmes in documentation planning/production and meetings planning, servicing and coordination with regard to all Section 2 duty stations;- Undertakes or oversees risk assessment and monitoring of same throughout DGACM and coordinates efforts towards further integration of conference management across the 4 duty stations (NY, Geneva, Nairobi, Vienna).
(3). Formulates and implements the substantive work programme of the CPCD, determining priorities, and allocating resources for the completion of outputs and their timely delivery, in accordance with entitlements and norms and in close coordination with to all Section 2 duty stations in the framework of the global workload management.- Oversees the preparations for all parliamentary meetings held at and away from Headquarters;- Represents the Department/Organization in planning missions for international conferences held at and away from Headquarters and coordinates those conferences;- Negotiates agreements with conference providers and potential host countries pertaining to conferences held away from Headquarters;- Chairs meetings, seminars on all matters pertaining to provision of meeting and documentation services;- Represents the United Nations at international meetings, inter-agency meetings, seminars and conferences;- Provides guidance on all issues pertaining to the planning and production of documents and planning and servicing of meetings to all Section 2 duty stations.
(4). Performs other related duties as requested by the senior management of the Organization.

 

Competencies

 

**Professionalism: Proven ability to manage complex, multi-disciplinary global operations. Familiarity with conference management is an asset, as is understanding of the documentation process and of meetings’ management. Knowledge of and ability to provide specialized advice in a broad range of conference management issues. . Proven ability to provide strategic direction. Ability to negotiate in multilateral settings and ability to persuade and influence others to reach agreement on complex issues. Demonstrates professional competence and mastery of subject-matters critical for discharging the above-listed responsibilities.  Manages time well, human and financial resources; is goal- rather than process oriented.  Conceptual thinker; excellent communicator, both orally and in writing.  Has high professional reputation among colleagues in the global conference management community. 

**Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

**Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

**Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization's strategy and the work unit's goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.

**Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

 

Education

 

Advanced university degree (Master's degree or equivalent) in social sciences, business or public administration, management or related field. A first-level university degree in one of the above disciplines in combination with qualifying experience may be accepted in lieu of the advanced university degree.

 

Work Experience

 

A minimum of fifteen years of progressively responsible managerial experience. Knowledge of conference-servicing operations and experience acquired in the intergovernmental process or with international organizations desirable.

 

Languages

 

English and French are the working languages of the United Nations. For this post, fluency in written and spoken English is required. Knowledge of an additional official UN language is an asset.

 

Assessment Method

 

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

 

United Nations Considerations

 

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
 
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Director, Central Planning and Coordination Division - United Nations, United States, Deadline: May-05-2014 Director, Central Planning and Coordination Division - United Nations, United States, Deadline: May-05-2014 Reviewed by KHMER-INSIDER on Monday, March 31, 2014 Rating: 5