Chief of Office, Senior Policy Advisor - United Nations, United States, Deadline: May-03-2014

Posting Title:  Chief of Office, Senior Policy Advisor, P5 
Department/ Office:  Department of Peacekeeping Operations 
Duty Station:  NEW YORK 
Posting Period:  4 March 2014-3 May 2014 
Job Opening number:  14-POL-DPKO-33302-R-NEW YORK (R)

Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

An impeccable record for integrity and professional ethical standards is essential.

Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.


Org. Setting and Reporting


The post is located in the Office of the Special Representative of the Secretary-General for children and armed Conflict. The mandate and work of the Office derives from General Assembly Resolution 51/77 and subsequent General Assembly resolutions, as well as successive Security Council resolutions on children and armed conflict.  The incumbent reports directly to the Special Representative of the Secretary-General for children and armed conflict.




The incumbent assists the Under Secretary-General (USG) on Children and Armed Conflict in fulfilling her responsibilities for implementing the Children and Armed Conflict Mandate and assures the effective functioning of the Office of the Special Representative by:

(i) serving as Senior Policy Advisor on substantive matters relating to the children and armed conflict Agenda working in close collaboration with EOSG, Secretariat departments, field missions, agencies, funds and programmes, intergovernmental bodies, and other partners;
and (ii) overseeing the overall administrative, financial and personnel management of the OSRSG, and assisting the SRSG to establish planning, implementation and reporting on the programme of work of the OSRSG.

The Chief of Office will inter alia:

- Coordinate the work of the OSRSG, overseeing all aspects relating to the overall administrative, financial and personnel management of the OSRSG, including the preparations for and consultations with the relevant legislative bodies of the UN (e.g. Security Council, General Assembly, Human Rights Council and ACABQ);
- Assist the Special Representative to consult with various stakeholders to agree on main strategies and working methods to effectively implement the mandate of the SRSG/OSRSG;
- Make recommendations on policy, strategy and procedural guidelines for the effective management of the Office;
- Oversee the  preparation of input regarding the staffing and work of the OSRSG for formal submission to the General Assembly for core funding of the OSRSG;
- Contribute to planning, reporting and results frameworks, budgeting and fundraising as required;
- Advise the SRSG on staffing matters, including selection of staff;
- Coordinate and supervise the substantive duties of the staff by providing timely work plans, directions, substantive and technical guidance, in accordance with UN E performance;
- Advise the SRSG on key political and substantive issues of pertinence to the Mandate vis-à-vis governments, parties to conflict, and intergovernmental bodies, effectively advocating for and upholding international legal agreements and UN policy positions;
- Analyse situations and make recommendations on policy issues and possible courses of action in consultation with all relevant stakeholders and oversee the coordinated functioning of the office in this regard;
- Provide input and substantively review for quality assurance, reports drafted by other Officers in the Office.
- Assist the SRSG in her field and representational visiting, including coordinating visits with all relevant parties, accompanying the SRSG when required and ensuring sustained follow-up to implement findings and recommendations;
- Receive, review and comment on all communications addressed to the SRSG, suggest courses of action, and if appropriate, assign them for follow up action.
- Draft and review outgoing correspondence of the SRSG as required.
- Advise the SRSG on effective strategies to implement her core mandate in line with the policies and procedures of the United Nations Secretariat in partnership with UN System entities, intergovernmental bodies, and other partners;
- Oversee other aspects of the work of the OSRSG including participation of the SRSG in executive-level meetings and interagency initiatives on children and armed conflict;
- Supervise the preparation of analytical briefings and options papers, comments and
other outputs for the SRSG, and briefing and updates to Member States and civil society on the work of the OSRSG;
- Represent the SRSG in speaking and other technical or advocacy engagements as required
- Act as OIC in the OSRSG in the absence of the SRSG.




Professionalism: Substantive knowledge of the processes and work of the United Nations system, including the Secretariat and peacekeeping missions, as well as intergovernmental bodies; knowledge of administrative rules and regulations of the UN Secretariat;  familiarity with child rights and/or human rights concerns in conflict and post-conflict situations; ability to analyse and identify key issues, to formulate options, draw conclusions and make effective recommendations, particularly in relation to implementation of the mandate; ability to analyse, draft and edit reports for UN bodies; ability to provide leadership and take responsibility for formulating policy advice, drafting and reviewing position papers and reports; shows persistence when faced with difficult problems or challenges;  ability to remain composed and professional while working in stressful situations.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.




Advanced university degree (Master's degree or equivalent) in international law, international relations or related fields. A first level University Degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.


Work Experience


A minimum of 10 years of relevant work experience at international or national levels, in protection work and/or human rights, political affairs or other related areas.  Experience working with both UN field missions, in particular peacekeeping missions, and UN Secretariat is required.  Proven policy, political and management experience, including experience in conflict and post-conflict countries in the field is desirable.  Diplomatic and political advocacy and management experience is required.  Experience with human rights monitoring and reporting is desirable.  Experience coordinating interagency processes and understanding of the UN system and mandates of peace and security, human rights, humanitarian and development entities is desirable.




English and French are the working languages of the United Nations Secretariat.  For the post advertised, fluency in English is required.  Knowledge of French is desirable.  Knowledge of another UN official language is an advantage.


Assessment Method


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.


United Nations Considerations


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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Chief of Office, Senior Policy Advisor - United Nations, United States, Deadline: May-03-2014 Chief of Office, Senior Policy Advisor - United Nations, United States, Deadline: May-03-2014 Reviewed by KHMER-INSIDER on Monday, March 31, 2014 Rating: 5