Head of Support Services (DRC Operations Centre) - UNOPS, Congo (Democratic Republic), Deadline: April-08-2011 ( Expired )

UNOPS helps its partners in the United Nations system meet the world’s needs for building peace, recovering from disaster, and creating sustainable development. UNOPS is known for its ability to implement complex projects in all types of environments around the globe. In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following position:

Vacancy Details
Vacancy Code : VA/2011/AFO/CDOC/ Head of Support Services
Post Title :Head of Support Services (DRC Operations Centre)
Post Level :P-4 (Fixed Term Appointment)*
Position Status :Non - Rotational
Duty Station :Kinshasa, Democratic Republic of Congo (DRC)
Duration :1 year (renewable)
Closing Date : 08 April 2011

UNOPS is the largest service provider in the United Nations system, working on behalf of more than 30 UN departments and organizations. 

UNOPS has established an Operations Center in Kinshasa, servicing the Government, other UN Agencies in DRC as well as International Financial Institutions and bilateral donors in practices such as environment, infrastructure, procurement and sustainable development. With more approximately 50% of its portfolio located in Post-conflict areas, CDOC has several decentralized offices in DRC under the technical guidance and oversight of the Head of Support Services (HSS). 

Under the direct supervision of the Director, CDOC, and with secondary lines of reporting on financial matters to the Regional Financial Management Officer (RFMO), the Head of Support Services ensures development of effective, integrated and centralized financial, administrative services for all UNOPS programmes in DRC. He/She is responsible and accountable for the management and operations of the OC’s Support Service including the properties and assets entrusted to UNOPS. The specific duties and responsibilities of the Head of Support Services are as follows:

II- Duties and Responsibilities
A. Operational planning and general administration
• Assist the OC Director and the Head of Programme in developing operationnal strategies for UNOPS to serve the Host Government, Donors and UN Agencies;
• Initiate and coordinate the development of operating procedures for operations support within the projects and the OC;
• Communicate with other UNOPS Operation Centers and Projects to ensure that the operations support procedures are timely and appropriate;
• Oversee the management of the inventory control and logistics systems and procedures for the overall Programme;
• Act as OIC when required.

B. Human Resources
• Provide leadership, guidance, policy direction and coordination to UNOPS Clusters, Programme and Project Managers, and advice on the preparation and award of subcontracts ensuring conformity to UNOPS contracting policy and procedures;
• Responsible for the development and implementation of a human resources management system in relation to planning and monitoring of all matters related to human resources management concerning national and international staff of the management of CDOC;
• Oversee and support the establishment and implementation of a recruitment system, control recruitments of international and national staff according to requirement of individual projects. Administers international and national staff contracts under UNOPS rules and regulations;
• Guides and ensures proper maintenance of personnel records for all UNOPS International and National Staff. Undertake periodic review of staff entitlements under special circumstances and recommends approval to UNOPS Headquarters for endorsement and implementation;
• In conjunction with the OC Director and Cluster/Programme/Project Managers identify training and development needs for project personnel;
• In conjunction with the OC Director and Managers identify, design and implement training and development needs for the Country Programme on equipment, systems and procedures related to project management, security, transport, communications and logistics. 

C. Financial operation and controls
• Develops and implements an effective financial management, monitoring and control system in accordance with UNOPS/UN Financial Rules and Regulations and the Internal Control Framework in support of CDOC projects with due consideration of the structure of operations in DRC;
• Act as Approving Officer for all financial disbursements and financial documentation in respect of UNOPS CDOC projects and ensures compliance of financial rules and regulations;
• Prepare and manage the OC annual budget, with a strict monitoring of resources and expenditures received from the admin and projects direct costs;
• Ensures financial discipline in the management of financial activities in respect of all UNOPS projects in DRC. Support in the preparation of individual and consolidated budgets in respect of the UNOPS projects in DRC and when being submitted to UNOPS Headquarters for necessary review and approval;
• Supervise the management of the overall financial activities in DRC. Oversee and provide guidance on the registration of financial records and preparation of financial reports as required by UNOPS and by donors;
• Plans and manages the cash flow and expenditure of the budgets in respect of all UNOPS projects in consultation with the Project Managers and the Director;
• Support preparation of management and monitoring of Atlas accounts and preparation of monthly account reconciliation for submission to UNOPS Headquarters in a timely manner;
• Fosters, in consultation with headquarters, external supervisions and audits of UNOPS accounts and activities in DRC, and ensure that the audit reports recommendation are shared with relevant sections at HQ, duly implemented and closed. 

D. Procurement
• Act, as required, as adviser to the OC Director on all management matters pertaining to contracts management, human resources, finance, procurement, logistics and other support services;
• Develop a uniform policy for procurement of equipment and supplies in respect of the UNOPS projects in DRC and implements the policy in line with overall UNOPS/UN procurement rules;
• Approve subcontracts and purchase orders as alternate for procurement of goods and services in respect of UNOPS projects in accordance with UNOPS financial and operational rules and regulations as per the authority delegated by the Executive Director;
• Identifies international procurement requirements for UNOPS projects in coordination with the OC Director and supervises the preparation and submission of the prescribed documentation to UNOPS Headquarters for action;
• Support Project Managers to forecast material and personnel needs. 

E. Assets, ICT
• Ensure the development of a robust Administrative Information management System that includes and integrates all actions related to Administration, Human Resources, Finance, Procurement and logistics;
• Manage systems and procedures that provide support to the projects, including: oversee the management of security systems and procedures for UNOPS staff and project staff ensuring all aspects of the project are MOSS or MORSS compliant where appropriate;
• Oversee the management of the Communications systems, equipment and procedures for the UNOPS HQ and Projects. This is to include VHF, HF and VSAT IT communications systems. 

F. Security
• Act as focal person for security issues in DRC and report directly to the OC Director accordingly;
• Ensure that the policy for the security of UNOPS personnel and assets in DRC is implemented in line with overall UNOPS/UNDSS security rules;
• Participles to security meetings and disseminate relevant security information to all personnel in the DRC.

III-Required Competencies & Knowledge
•A sound knowledge of UN procurement and financial rules and procedures;•Demonstrated ability to provide technical advice in a broad range of activities; •Familiar with UN personnel management systems;•Able to live and work in a multi-national/multi-cultural environment; •Strong communication skills; •A proven working experience in a French speaking country is required.

IV- Academic Qualifications/Experience/Language
• Master degree in finance, business administration, economics, international relations, social studies and/or other related field;
• Minimum of 7 years of relevant experience in business development, project development in a similar position, additional years of relevant experience with Bachelor degree may be accepted in lieu of the Master degree;
• Previous experience in a similar job within a UN mission or agency would be an
advantage; •Experience in UN procurement and stock management systems, an asset; •Experience in personnel administration procedures; •Sound Computer skills, in particular MS Word, Excel, PowerPoint; •Fluency in French is required as well as working knowledge of in English.

V- Submission of Applications
Qualified candidates may submit their application, including a letter of interest, complete Curriculum Vitae and an updated United Nations Personal History Form (P.11), via e-mail address: cdocvacancy@unops.org

Interested candidates should indicate the vacancy number and the post title when applying (in the subject line by e-mail). 

VI- Additional Considerations
•Applications received after the closing date will not be considered. •Only those candidates that are short-listed for interviews will be notified. •Qualified female candidates are strongly encouraged to apply.
(*): UNOPS reserves the right to appoint a selected candidate at a level below the advertised level of the post.
See original posting at http://www.unops.org/_layouts/scripts/GetVAFile.aspx?id=5496
Head of Support Services (DRC Operations Centre) - UNOPS, Congo (Democratic Republic), Deadline: April-08-2011 ( Expired ) Head of Support Services  (DRC Operations Centre) - UNOPS, Congo (Democratic Republic), Deadline: April-08-2011 ( Expired ) Reviewed by KHMER-INSIDER on Monday, March 07, 2011 Rating: 5