General Support Services Officer - United Nations, Cambodia, Deadline: April-14-2011

Expired 
DEADLINE FOR APPLICATIONS: 14 Apr 2011
DATE OF ISSUANCE: 15 Mar 2011
ORGANIZATIONAL UNIT: Department of Economic and Social Affairs
DUTY STATION: Phnom-Penh
VACANCY ANNOUNCEMENT NUMBER: 11-ADM-DESA-425189-S-PHNOM-PENH

The initial appointment is limited for a duration of one year only. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. Appointment limited to the United Nations Assistance to the Khmer Rouge Trials (UNAKRT).

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Responsibilities
The United Nations Assistance to the Khmer Rouge Trials (UNAKRT) has been established as a technical assistance project that supports the Extraordinary Chambers in the Courts of Cambodia (ECCC). Under the overall supervision of the Coordinator, UNAKRT and Deputy Director of Administration, ECCC, and reporting on day-to-day basis to the Senior Programme Management Officer, the General Support Services (GSS) Officer is responsible for administrative and logistical support to the Offices/Sections of the ECCC. Within delegated authority the incumbent is responsible for the following duties: (1) General Administration: coordinating with the Cambodian side of the ECCC on arrangements as per the Supplementary Agreement between the Royal Government of Cambodia (RGC) and the United Nations (UN) regarding Utilities, Facilities and Services at the ECCC premises; maintaining and ensuring the integrity of the Property Control and Inventory Unit (PCIU) database in the Field Asset Control System (FACS) module for control of UN property; receiving and inspection of expendable and non-expendable items; periodic inventory taking and maintenance of accurate and auditable records in line with UN Regulations, Rules, Policies and Procedures in that regard; supervising travel and freight, dispatch, supply store, mail and pouch ensuring efficient services. (2) Support to substantive offices: ensuring timely and effective internal administrative support services for the substantive Offices viz. the Chambers, Office of the Co-Investigating Judges (OCIJ) and Office of the Co-Prosecutors (OCP) that includes coordinating arrangements for high level meetings such as the Plenary, Rules and Procedures Committee and Joint Administrative Committee meetings. (3) Personnel related: facilitating all actions related to the recruitment and on-boarding of staff, consultants and interns in the respective substantive office, in close cooperation with the Personnel Section. (4) Finance related: managing petty cash imprest; acting as the certifying officer for the GSS Section. (5) Perform any other duties that may be assigned from time to time.

Competencies
PROFESSIONALISM:__ Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional, is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remain calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.__ COMMUNICATION:__ Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.__ TEAMWORK:__Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.__ CLIENT ORIENTATION:__Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.__


QUALIFICATIONS

Education
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with extensive work experience may be accepted in lieu of the advanced university degree.

Work Experience
A minimum of five (5) years of progressively responsible experience in administration, finance, human resources management or related field, of which at the least two (2) years within field operations in an international environment.

Languages
Fluency in one of the working languages of the UN Secretariat, English or French (both oral and written) is required; knowledge of Khmer is an asset.

Other Skills

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.


How to apply


All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.

1.To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

2.After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

3.In completing the PHP, please note that all fields marked with an asterisk must be completed.

4.UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: tcrecruit@un.org,
Fax: 1-212-963-1272, 1-212-963-1270
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General Support Services Officer - United Nations, Cambodia, Deadline: April-14-2011 General Support Services Officer - United Nations, Cambodia, Deadline: April-14-2011 Reviewed by KHMER-INSIDER on Monday, March 07, 2011 Rating: 5